TC/TG/TRG CHAIRS: This TC Roster Update Form replaces the former excel version of the rollover roster setup. It is designed to give you all the information needed to produce a desired draft roster for the upcoming Society year. Changes to your roster will go into effect on July 1st.
Section 1: Technical Committee Management Team (Mandatory Positions)
This section will assist you with developing your committee management and subcommittee chair’s section.
Chair should have served at least one one-year term as Vice Chair or Secretary. The Chair of a TC/TG/TRG will be expected to serve two (2) consecutive one-year terms. The TAC may grant a one-year extension with the written request of the TC/TG/TRG approved by the Section Head, but no more than three (3) consecutive terms as Chair. The Chair's term is not limited by the policy limiting normal Member and Non-Quorum Member reappointments to four (4) consecutive terms."
Vice Chair must be prepared to train and to serve as Chair following his/her term. Training includes attending Chair's Workshops and Chair's Breakfasts.
Chair and Vice Chair MUST BE ASHRAE MEMBERS! Corresponding Members can serve in all TC management positions except Chair.
1. The form is populated to list members in their current positions. If those members will continue to serve in their current position then no attention is required. However, if you would like to appoint someone else to serve in a mandatory positions, select “no”. Once you have selected “no” you will be prompted to enter their replacement (name and ASHRAE number).
2. If you do not replace the current appointment the TC chair will be assigned to the position.
3. An individual is not required to be a voting member in order to serve on a subcommittee or mandatory position.
Section 2: Additional Placement
This section allows you to list individuals in positions that are not mandatory.
Common additional positons are Member Non-Quorum and ALI Coordinator. A maximum of 2 Non-Quorum (voting) members may be appointed each year.
Section 3: Proposed Membership List and Status
This section will allow you to determine which members of the committee are available to move up to voting status. You will find the voting members at the top of the list with the start and end dates to the right of their company affiliation. Review end dates for your committee's voting makeup for the next Society year.
Take note of which members will continue in the voting position and for how long. This will help to determine voting membership in future years. A minimum of six and a maximum of 18 voting members are allowed in a given Society year. This does not include Non-Quorum Members who are also eligible to vote.
Provisional Members act as Corresponding members, but only serve 2 year terms. This position was added to allow individuals to join the committee throughout the society year. This can be done by online at www.ashrae.org/joinatc.
During roster update period, review the list of Provisional Corresponding Members and decide if they should be added as voting, corresponding members or be deleted from your roster. If there are no changes, after 2 years, they will drop from the roster automatically.
New Members: Direct any new individuals to join the committee using the following steps as a PROCM. This will also allow them immediate placement on the committee.
Members of the TC/TG that are currently serving on a MTG as the TC’s voting representative are noted on the TC’s roster and roster update form as a MTG liaison, e.g. LIA. MTG.BPM. Chairs with MTG liaisons to note any changes to these types of positions on the TC roster update form. Otherwise, it will be assumed that TC and TC chair is satisfied with their voting representative on the MTG.
Review and complete the worksheet with additions, upgrades to voting membership, or deletions. To add, delete or upgrade, use the drop down arrow for your selection.
Save and Submit:
You should save your form as you make updates. You can make as many changes to the form as needed, until you submit it. Once you have submitted the form, you can no longer make changes. Any changes after you have submitted the form will need to be discussed and submitted to your Section Head.